Data of your Society in a Central Place

Time to move away from countless number of confusing spread sheets

Gateway to your complex on the internet

Get a landing page for your complex online - with easy to remember urls. Provides online presence for your complex
Provide details such as amenities available, directions, location of the complex to visitors or interested parties outside your complex
Share Vendors list and feedback of your complex with other neighboring complexes
Provide facility for people outside the complex to contact the Administrators of the portal, Committee Members, Apartment Owners for rental, sale, stalls etc. - all without a need to disclose your contact details
Provide facility for Owners / Tenants to join the complex
Sample Home pages: Godrej Woodsman Estate, Aparna Sarovar

Directory of Owners, Residents, Flats - Maintain information that makes reaching out to each
other much easier

Maintain information of owners are staying in the unit or if the unit has been rented out
Listing of all units (flats) with super-builtup areas & intercom numbers
Maintain sale status, occupancy status of each flat
Maintain information on who shall pay the financial dues on a flat - the owner, tenant or the builder
Emails can be sent from the directory itself by all members
Administrators can send SMS to members from the directory itself
Mark Units as available for rent and/or for sale
Associate documents with individual flats - useful to track sale deeds, lease agreements etc.
Only customers with a valid paid subscription will be provided the dump of member database after submitting due board resolution and a letter in prescribed format with society seal and signatures.

Maintain list of office bearers, committee members and easily reach out to them

Assign list of office bearers (President, Vice-president, Treasurer, Secretary, Committee members, Sub-Committee members etc) from the list of owners
Assign areas of responsibility to each office bearer or committee member
Members can view the list of committee members and email all of them via ApnaComplex without ever having the need to know personal email addresses of the committee members
Remove existing committee members and new members when the term concludes and new committee takes over

Manage User Accounts of Owners, Tenants, Staff

Bulk upload members of your complex by providing flat numbers, email addresses, phone numbers
Add members by entering details directly against a flat
Supports adding of same member against multiple flats
Smart detection of duplicate entries and automatic activation of accounts whose email addresses are already registered
Email notification for all added members if email address is available
Allows maintaining details of members who do not have an email address
Auto-register members (configurable setting) - eliminates the need for members to create their accounts. With auto-register, members will just need to activate their account
Members can be de-activated and re-activated any time. Facility to see list of de-activated members at any time
Staff accounts can be added similar to Member accounts - supports the notion of a single user being a resident as well as a staff
Approve/Reject users who requested to join
Invite neighbours to join your complex's portal on ApnaComplex

Comply with regulations such as Maharashtra Co-operative Housing Society Act, 2009

Custom Registers module to meet Maharashtra Co-operative Housing Society Act, 2009
Maintain, Download, Print Registers such as Share Registers, Investment Register, Nomination Register, Member Register, Committee Member Register, Form-J etc
Administrators can enforce any terms and conditions (including Bye Laws) to be explicitly accepted by Members when they log into the society portal
Members(including Administrators) granted access only upon reading and accepting the bye laws
Administrators can track the acceptance of the bye laws by members and see reports on who accepted and when
Easy to induct New owners/tenants into the association and make them aware of the bye-laws
Administrators can post amendments to bye-laws, resolutions passed etc. as terms and conditions and enforce members to re-accept these

Flexible Role Management providing granular access to functionality, improving information and data security

ApnaComplex provides "Administrator" for every feature - such as Noticeboard Administrator, Complaint Box Administrator, Accounting Administrator, Vehicle Management Administrator and so on for every feature
Multiple role system enables fine grain access control, enabling strong data security - and making information available only on need to know basis
A super user role of "Community Administrator" who is the overall authority of the portal is provided
Members can be assigned multiple Administrator Roles - helps in seggregation of responsibilities
Multiple users can be assigned as Administrators of same module - helps in effective delegation of responsibilities
Members can switch between roles - for every role, a customized interface to perform operations specific to that role is provided